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Bihar HRMS Portal — Complete Guide
Everything a Bihar government employee needs — login, payslip, leave, service book, transfer, promotion and pension — explained step by step.
Use this single page as your knowledge portal. No jumping between websites, no confusion — every module, every process and every common problem in one place.
🛠️ Quick Access Services
Jump straight to the module you need. Each card links to the detailed section further down the page.
What is Bihar HRMS?
A complete overview of the Bihar Government's Human Resource Management System — what it does, who uses it, and why it matters.
Bihar HRMS is the state-wide Human Resource Management System launched by the Government of Bihar to bring every employee-related process onto a single digital platform. From the moment an employee joins to the day they retire, every event is captured, verified and stored on HRMS.
The platform is developed under the Finance Department in coordination with BSEDC and integrates with the Comprehensive Financial Management System (CFMS) for salary disbursal, with UIDAI for Aadhaar authentication and with the State Data Centre for hosting.
Purpose
HRMS eliminates paper-based HR files, reduces processing delays and gives every employee direct visibility into their salary, leave and service records. It also gives the government real-time workforce analytics for planning and audit.
Why it matters
Before HRMS, an employee often had to visit multiple offices to correct a service-book entry or trace a delayed salary. With HRMS the same tasks can be initiated, tracked and closed from any device with internet access.
Bihar HRMS Login Guide — Step by Step
Follow the exact sequence used by first-time and returning employees to avoid captcha, OTP and session errors.
Login Requirements
- Valid Employee ID issued by your department
- Password (default sent via SMS, changed at first login)
- Aadhaar-linked active mobile number
- Latest Chrome, Firefox or Edge browser
Required Credentials
- Employee ID (7–10 digits)
- Password (min 8 characters, mixed case + number)
- 6-digit OTP for first-time login and after password reset
- Captcha shown on the login screen
Security Tips
- Never share your password or OTP
- Type hrms.bihar.gov.in manually — avoid Google-ad links
- Log out after every session, especially on shared PCs
- Enable browser HTTPS-only mode
- 1
Open the official portal
Type hrms.bihar.gov.in into your browser. Verify the padlock icon indicating a secure HTTPS connection.
Tip: Bookmark the URL to avoid phishing links - 2
Click Employee Login
On the homepage, click the Employee Login button in the top-right corner. The login card opens with fields for Employee ID and password.
Tip: Do not confuse Employee Login with Admin/DDO Login - 3
Enter credentials and captcha
Type your Employee ID, password and the case-sensitive captcha exactly as shown. Click Refresh if the captcha is unclear.
Tip: Zoom in the browser to 110% if the captcha is hard to read - 4
Complete OTP verification
For first-time logins and after every password reset, an OTP is sent to your Aadhaar-linked mobile. Enter it within 5 minutes.
Tip: Keep your phone next to you before clicking Sign In - 5
Land on your dashboard
You will see modules for Salary, Leave, Service Book, GPF and Profile. Complete pending eKYC if prompted before accessing salary/GPF.
Tip: Bookmark your dashboard for one-click access next time
Common Login Errors
- Invalid Employee ID → check for extra spaces
- Wrong captcha → captcha is case-sensitive
- OTP not received → wait 60 s and click Resend
- Account locked → wait 30 minutes after 5 failed tries
- Session expired → log in again from a fresh tab
Quick FAQs
- Q: Employee ID forgot? → Contact your DDO
- Q: Password expiry? → Every 90 days
- Q: Two-factor login? → Yes, OTP based
- Q: Mobile login? → Works but desktop recommended
- Q: Multiple devices? → Only one active session at a time
Bihar HRMS Registration Guide
First-time onboarding for newly recruited or newly onboarded department employees.
Who Can Register
- Newly appointed permanent state employees
- Contractual staff with department-issued IDs
- Deputation officers with active postings
- Employees migrated from legacy HR systems
Required Documents
- Appointment letter (PDF/JPG)
- Aadhaar card (masked copy)
- PAN card
- Bank passbook first page or cancelled cheque
- Recent passport-size photograph
Eligibility
- Employee ID must be issued by your department
- Aadhaar-linked mobile mandatory
- Bank account must be in your own name
- No duplicate HRMS account in another department
- 1
Get Employee ID from your DDO
Your Drawing and Disbursing Officer issues the Employee ID after your joining is recorded in the office register.
Tip: Employee ID is different from your Aadhaar and PAN - 2
Open the New Registration page
On hrms.bihar.gov.in, click New Registration. Enter Employee ID, date of birth and department to fetch your record.
Tip: Details must match the joining register exactly - 3
Mobile verification via OTP
Enter your Aadhaar-linked mobile number. An OTP is sent for verification and this number is saved as your primary contact.
Tip: Use a mobile number that will stay with you long term - 4
Create a strong password
Set a password of at least 8 characters with uppercase, lowercase, number and special character. Avoid names, DOB and 123456.
Tip: Use a passphrase like 'PatnaMonsoon@2025' - 5
Upload documents and submit
Upload scanned documents in the correct slots (JPG/PDF under 2 MB each). Submit for DDO verification.
Tip: Save the acknowledgement number for future tracking
Important Notes
- Registration is one-time only per Employee ID
- DDO must approve before you can log in
- Approval typically takes 2–5 working days
- Wrong bank details → salary will fail
After Registration
- Complete profile with contact and family details
- Add nominee for pension and GPF
- Run eKYC to unlock salary and GPF modules
- Set security questions for password recovery
Forgot Password Guide
Reset your HRMS password quickly and safely without contacting the helpdesk.
- 1
Click 'Forgot Password' on login page
The link appears just below the password field. It opens the self-service password reset workflow.
Tip: Use the same browser you normally log in from - 2
Enter Employee ID and DOB
The system verifies your identity against the department's HR database. Ensure DOB is entered as per service book.
Tip: Format is DD/MM/YYYY - 3
Verify OTP on registered mobile
A 6-digit OTP is sent to your Aadhaar-linked mobile. Enter it in the box provided within 5 minutes.
Tip: Don't refresh the page while waiting for the OTP - 4
Set a new password
Choose a password that meets all strength rules and differs from your previous three passwords.
Tip: Password strength meter must show 'Strong' - 5
Log in with the new password
You will be redirected to the login page. Sign in with the new password and update security questions if prompted.
Tip: Change your password every 90 days
Password Requirements
- Minimum 8 characters
- 1 uppercase + 1 lowercase letter
- 1 number and 1 special character
- Cannot repeat last 3 passwords
- Cannot contain Employee ID
Troubleshooting
- OTP not received → check DND settings
- Mobile changed → visit DDO with proof
- Employee ID invalid → contact HR cell
- Reset link expired → restart the process
Security Recommendations
- Never share password over phone or email
- Do not use browser 'Save Password' on shared PCs
- Enable device biometric lock
- Log out from all devices after reset
Salary Slip Guide
Understand every line item on your payslip and download it in PDF for loan, tax and personal records.
What is a salary slip?
A salary slip is the monthly statement of earnings and deductions issued by your employer. On HRMS it is generated automatically once the month's payroll is processed by your DDO and CFMS.
Salary components
- • Basic Pay — the base salary as per your pay level
- • DA — Dearness Allowance revised twice a year
- • HRA — House Rent Allowance based on posting city class
- • TA — Transport Allowance
- • Special allowances — post-specific additions
- • Deductions — GPF/NPS, income tax, professional tax, insurance
Sample Salary Slip Structure
| Head | Amount (₹) |
|---|---|
| Basic Pay | 56,100 |
| Dearness Allowance | 27,489 |
| House Rent Allowance | 15,147 |
| Transport Allowance | 3,600 |
| Gross Salary | 1,02,336 |
| GPF / NPS | −5,610 |
| Income Tax | −9,000 |
| Professional Tax | −200 |
| Net Salary | 87,526 |
Sample only — actual values depend on your pay level, posting and deductions.
- 1
Log in and open Salary module
From your dashboard click Salary → Payslip. The default view shows the latest processed month.
Tip: Only processed payslips can be downloaded - 2
Select month and financial year
Use the filters to pick any month from the date your account was activated. Multiple months can be downloaded one by one.
Tip: For loan documents, download 3 consecutive months - 3
Preview and verify components
Cross-check basic pay, DA, HRA and deductions. Report discrepancies immediately to your DDO via the Grievance module.
Tip: Zoom to 125% for clearer print preview - 4
Download PDF
Click the Download PDF button. The file is digitally signed by CFMS and accepted by banks and tax authorities.
Tip: Save the file as 'Payslip_MonthYear.pdf' for easy retrieval
Common Issues
- Payslip missing → payroll not yet processed
- Amount mismatch → LWP or DA revision in that month
- PDF blank → complete pending eKYC
- Download blocked → allow pop-ups for hrms.bihar.gov.in
Payslip FAQs
- Q: How long are old slips available? → Since account activation
- Q: Can bank accept HRMS payslip? → Yes, digitally signed
- Q: Password on PDF? → PAN in lowercase + DDMMYYYY of DOB
- Q: How to get Form 16? → Salary → Tax → Form 16
Leave Management Guide
Every leave type available to Bihar government employees, plus the online workflow to apply, approve and track them.
Casual Leave (CL)
8 days per calendar year, credited in advance. Cannot be combined with EL. Used for short-notice personal needs.
Earned Leave (EL)
30 days per year credited in two halves. Can be encashed at retirement (up to 300 days). Approval needed 7+ days in advance.
Medical Leave (ML)
Granted on medical certificate. Half-pay by default, commuted to full-pay for genuine ailments. Attach discharge summary / prescription.
Maternity Leave
180 days for confinement, available up to two surviving children. Fully paid. Apply with expected date of delivery certificate.
Paternity Leave
15 days within 6 months of child birth, available up to two children. Fully paid, one-time application per child.
Child Care Leave
Up to 730 days across service for female employees to care for children below 18. Grantable in spells with prior approval.
Leave Approval Workflow
- 1Employee submits leave application on HRMS with type, dates and reason.
- 2System validates leave balance and forwards to the Reporting Officer.
- 3Reporting Officer recommends or rejects; recommended requests reach the Sanctioning Authority.
- 4Sanctioning Authority approves; leave is auto-debited and payroll adjusts accordingly.
- 5Employee receives SMS/email of approval and can download the sanction order.
Checking Leave Status
- Log in → Leave → My Applications
- Filter by year and status (Pending / Approved / Rejected)
- Click any row to see officer-wise remarks
- Download the sanction order PDF once approved
- Cancel a pending application from the same screen
Step-by-step: Applying for Leave
- 1
Open Leave module
Dashboard → Leave → Apply Leave. The current balance for each leave type is shown at the top for reference.
- 2
Choose leave type and dates
Pick CL, EL, ML etc. and select From and To dates. The system counts working days and shows the effective days debited.
- 3
Provide reason and attachments
Type a clear reason. For ML and CCL, attach medical certificate or supporting document (PDF/JPG under 2 MB).
- 4
Address & contact during leave
Enter address and mobile where you can be reached — required by rules for verification during long leaves.
- 5
Submit and track
Click Submit. The application moves to the Reporting Officer. Track progress under My Applications and download the order after approval.
Digital Service Book Guide
Your service book is the single official record of your career. Here's how to read and correct it on HRMS.
Personal details
Name, DOB, gender, category, marital status, photograph and signature — synced with your profile.
Posting history
Every posting with office, designation, from-date and to-date, backed by joining and relieving orders.
Promotion history
Promotion orders, pay level revisions, notional benefits and ACP/MACP entries.
Salary history
Year-wise pay drawn, DA revisions, allowances and increments — auto-populated from payroll.
Leave records
Category-wise leave availed, current balances and encashment history for retirement calculation.
Corrections
Any correction request raised, supporting documents and the approval trail with dates.
Corrections Process
- 1
Raise correction request
Service Book → Request Correction → choose section (Personal / Posting / Leave etc.).
- 2
Upload supporting documents
Attach the original order, gazette notification, DDO letter or affidavit as applicable.
- 3
DDO verification
Your DDO verifies the request against office records and forwards to the competent authority.
- 4
Update reflected
Once approved, the correction reflects in your service book with the approval reference number.
Best Practices
- Review your service book once every quarter
- Save a signed PDF copy after every major change
- Raise corrections immediately — old entries take longer to verify
- Keep hard copies of promotion and pay-fixation orders
- Sync leave records with your personal calendar for accuracy
Employee Profile Guide
Your profile is the source of truth for salary credit, medical benefits and pension. Keep every field current.
Personal details
Name (as per Aadhaar), gender, DOB, marital status and category.
Contact details
Present + permanent address, mobile, alternate mobile, personal email.
Aadhaar
12-digit Aadhaar number, masked in the interface, verified via UIDAI eKYC.
PAN
PAN required for TDS and Form 16 generation.
Bank account
Salary account IFSC, account number and account holder name.
Family details
Spouse, children and dependent parents for medical and LTC claims.
Nominee details
Nominees for GPF, gratuity, pension and family pension.
How to Update Profile
- 1
Open Profile module
Dashboard → Profile. Sections open in edit mode after you click 'Edit' at the top-right of each card.
- 2
Edit and validate
Update the fields. The system runs real-time validation (Aadhaar checksum, IFSC lookup, PAN pattern) before allowing save.
- 3
Attach proof documents
For Aadhaar, PAN and bank changes, upload a self-attested scanned proof.
- 4
Submit for DDO approval
Sensitive fields (bank, name, DOB) require DDO approval. Non-sensitive fields (mobile, address) update immediately.
- 5
Track approval
Check status under Profile → Change Requests. Approved changes reflect within 24 hours.
Transfer & Posting Guide
From the transfer order to the joining certificate — every step happens on HRMS.
- 1
Transfer order issued
The competent authority uploads the transfer order on HRMS. You receive an SMS and see the order under Transfer → Orders.
- 2
Download and read the order
Read the order carefully — new posting, effective date, reporting authority and any special conditions.
- 3
Relieving from current office
Your current DDO issues relieving on HRMS after handover of charge. A relieving certificate is generated automatically.
- 4
Travel and joining
Report to the new office within the joining time allowed. The new DDO issues joining on HRMS.
- 5
Status tracking
Track the full lifecycle — Order Issued → Relieved → Joined — under Transfer → My Transfers. Downloadable at every stage.
Posting Orders
- Digitally signed by issuing authority
- Contain unique order number
- Retrievable any time from HRMS
- Accepted for LTC and joining claims
Joining Process
- Report within joining time
- Submit relieving certificate
- New DDO records joining
- Salary continues without break
Relieving Process
- Complete handover of charge
- Submit no-dues to current DDO
- Return office assets
- Update address before travel
Promotion Guide
How eligibility, seniority and DPC decisions flow into your service record on HRMS.
Promotion Eligibility
- Minimum qualifying service in current grade
- Vacancy in the next higher grade / cadre
- Satisfactory APAR grading for eligibility years
- No pending disciplinary or vigilance case
- Fulfilment of any prescribed departmental exam
Seniority Rules
- Seniority governed by cadre rules of your department
- Inter-se seniority as per date of joining the grade
- Ties broken by DOB (older = senior)
- Provisional seniority lists published on HRMS
- Objections invited before final list
Promotion Workflow
- 1
Eligibility list preparation
The cadre-controlling authority draws up the eligibility list based on seniority and completed qualifying service.
- 2
APAR / ACR review
APARs for the qualifying years are reviewed. Adverse remarks, if any, are communicated for representation.
- 3
Departmental Promotion Committee (DPC)
The DPC meets, applies the benchmark and prepares the panel of officers fit for promotion.
- 4
Government approval
The panel is approved by the appointing authority and vigilance clearance is obtained.
- 5
Promotion order & posting
Promotion orders are uploaded on HRMS. Pay is fixed in the new grade and the posting is issued.
Pension Guide
Retirement planning made simple — the exact HRMS-driven pipeline from superannuation notice to first pension credit.
- 1
Retirement notice generated
12 months before superannuation, HRMS auto-generates a notice to you and your DDO to initiate pension processing.
- 2
Verify service and complete no-dues
Confirm all postings, leave and salary entries in your service book. Clear any dues (rent, advances, GPF) with the DDO.
- 3
Submit pension application
Pension → Apply → fill Forms 5, 6 and nominee details, upload documents and submit for DDO forwarding.
- 4
PAO processing and PPO issue
The Pay & Accounts Office verifies calculations, issues the Pension Payment Order (PPO) and communicates the pensioner ID.
- 5
First pension credit
The first pension credits to your bank account in the month following retirement. Monthly life certificate renewal begins from November onwards.
Pension Benefits
- Monthly pension (50% of last drawn pay)
- Family pension after employee's demise
- Gratuity (subject to service length)
- Commutation up to 40%
- Leave encashment (max 300 days EL)
Required Documents
- Aadhaar & PAN
- Bank passbook (single account)
- Joint photograph with spouse
- Nomination form
- Descriptive roll with signature
Pension Status
- Log in → Pension → Track Application
- Stage-wise status with dates
- PPO available for download once issued
- SMS alerts on every stage change
User Manuals & Downloads
Official PDF resources to walk you through every module and stay updated with the latest circulars.
Common Problems & Solutions
A quick reference table for the most reported HRMS issues and their proven fixes.
| Problem | Likely Cause | Solution |
|---|---|---|
| Login Failed | Wrong Employee ID / password / captcha | Verify credentials, refresh captcha, use 'Forgot Password' if needed |
| OTP Not Received | DND active, network issue, non-Aadhaar mobile | Turn off transactional DND, wait 60 s and click Resend, update mobile via DDO |
| Forgot Password | Password expired or forgotten | Use 'Forgot Password' with Employee ID + DOB + OTP |
| Salary Slip Not Showing | Payroll not processed / eKYC pending | Wait 3 working days after payroll cutoff, complete eKYC |
| Leave Not Submitted | Insufficient balance or overlapping application | Check leave balance, cancel any duplicate pending request |
| Profile Update Issues | Sensitive fields require DDO approval | Attach proof, submit for approval, track under Change Requests |
| Browser Errors | Outdated browser or blocked pop-ups | Update Chrome/Edge, allow pop-ups for hrms.bihar.gov.in |
| Session Timeout | Inactive for 15+ minutes | Log in again from a fresh tab, save work frequently |
| PDF Won't Open | PDF password / corrupted download | Password = PAN(lower) + DDMMYYYY of DOB; re-download from a stable network |
| Aadhaar Auth Failed | Aadhaar not seeded or mobile not linked | Update Aadhaar–mobile link at nearest Aadhaar centre, retry after 24 hrs |
| Bank Update Rejected | Account not in employee's name / IFSC wrong | Provide a cancelled cheque of the correct single account and resubmit |
| Transfer Order Not Visible | Order not yet uploaded by department | Check with your department HR; do not travel without a downloadable order |
💡 Important Tips
Simple habits that protect your account and speed up every HRMS interaction.
Password Safety
Change your HRMS password every 90 days. Never write it on paper, save it on shared browsers, or share it with helpdesk staff.
Official Portal Only
Always type hrms.bihar.gov.in manually. Avoid Google-sponsored links, third-party 'help' portals and forwarded WhatsApp URLs.
Browser Compatibility
Use the latest Chrome, Edge or Firefox. Clear cache before every major action like payslip download or leave submission.
Security Recommendations
Enable device biometric lock, keep antivirus updated and avoid public Wi-Fi for HRMS access. Log out after every session.
Employee Best Practices
Review your service book quarterly, keep your Aadhaar-mobile link active, and archive every payslip and order PDF locally.
Bihar HRMS FAQs
Answers to the most common questions from Bihar government employees — expand any question to read the details.
Latest Updates
Circulars, notifications and news that affect Bihar HRMS users. Read the full text on the official portal.
Revised DA @ 53% effective 01 July 2024
Finance Department circular on Dearness Allowance revision for state employees, applicable from July 2024 with arrears.
Read moreMandatory eKYC completion by 31 March 2025
All employees who have not completed eKYC must do so by the deadline; payslip and GPF access will be paused thereafter.
Read moreHRMS mobile-friendly redesign rolled out
The employee dashboard has been redesigned for smaller screens with faster load times and clearer navigation.
Read moreScheduled maintenance on Sunday 22 Dec, 02:00–05:00 AM
Portal will be unavailable for three hours for infrastructure upgrades. Please plan your submissions accordingly.
Read moreChild Care Leave rules clarified
Consolidated guidelines on availing CCL, spell length and single-window approval workflow on HRMS.
Read moreForm 16 for FY 2023-24 available
Download from Salary → Tax → Form 16. Any discrepancy should be reported to the DDO by 31 January 2025.
Read moreHelpdesk & Support
Contact the right team for portal, payroll or service-book issues. For departmental HR matters, contact your DDO first.
Official Disclaimer
This is an independent informational website created and maintained by community volunteers to help Bihar government employees navigate the HRMS portal. It is not the official Bihar HRMS website and is not affiliated with, endorsed by, or operated by the Government of Bihar. All logos, department names and references belong to their respective owners. For official transactions, downloads and authoritative information, always use the official portal.
Visit Official Bihar HRMS Portal